Effective Writing
Writing
is often a day-to-day task in many professions spanning diverse industries,
from sending emails to preparing presentations. Writing skills go beyond
grammar and spelling. Accuracy, clarity, persuasiveness, and several other
elements ensure your writing conveys the right message.
What are writing skills?
Writing
is a technical skill that allows you to communicate effectively through the
written word. Though these may vary depending on your writing, several transcend
categories. Writing skills can more specifically include:
·
Grammar
·
Vocabulary
·
Spelling
·
Sentence
construction
·
Structure
·
Research
and accuracy
·
Clarity
·
Persuasiveness
Each
of these components can influence the quality of writing.
How to improve your writing skills
Here are some strategies for
developing your own written communication:
1. Review grammar and spelling basics.
Grammar and spelling form the
foundation of good writing. Writing with proper grammar and spelling
communicates your professionalism and attention to detail to your reader. It
also makes your writing easier to understand.
Knowing when and how to use less
common punctuation, like colons, semicolons, and em-dashes, can unlock new ways
to structure sentences and elevate your writing.
If you want to strengthen your
grammar and spelling, use a writing manual. The Cambridge Guide to
English Usage by Pam Peters provides information on effective writing.
You can find similar resources at your local library, bookstore, or online.
2. Read what you want to write.
Knowing what finished writing can
look like can guide your own. Read humorous short stories if you’re trying to
write a short story. If you want to write a book review, find a few and take
note of how they’re structured. Pay attention to what makes them good and what
you want to emulate (without plagiarising). If you’re working on a school
assignment, you can ask your instructor for examples of successful pieces from
past students.
Make reading a part of your
everyday life to improve your writing. Try reading the news in the morning or
picking up a book before bed. If you haven’t been a big reader in the past,
start with topics you’re interested in or ask friends and family for
recommendations. You’ll gradually understand what subjects, genres, and authors
you enjoy.
3. Proofread.
While it’s tempting to submit work
as soon as you’re done with it, build in some time to revisit what you’ve
written to catch errors big and small. Here are a few proofreading tips to keep
in mind:
·
Set your work aside before you edit. Try to step away from your writing
for a day or more so you can return to it with fresh, more objective eyes.
Crunched for time? Allotting 20 minutes between writing and proofreading can
allow you to approach your work with renewed energy.
·
Start with easy fixes, then progress to bigger changes. Starting with easier changes can
get you in the rhythm of proofreading, allow you to read through your work once
more, and clear distractions so you can focus on bigger edits. Read through
your work to catch misspellings, inconsistencies, and grammar errors. Then,
address the larger problems with the structure or awkward transitions.
·
If you could say something in fewer words, do so. Being unnecessarily wordy can cloud
your message and confuse the reader. Avoid phrases that are redundant,
repetitive, or obvious.
·
Read out loud. Reading aloud can help you find awkward phrases and areas where your
writing doesn’t flow well.
Should you use computer spelling
and grammar tools?
Many computer-based tools—like
spell check on your word processor or Grammarly— can help you find and fix simple spelling and
grammar errors. These tools are imperfect but can help even the most seasoned writers
avoid mistakes. Take note of any frequently highlighted words or phrases to
avoid the same mistakes in the future.
4. Get feedback.
Whether you’re writing emails or
essays, asking for feedback is a great way to see how someone else will
interpret your text. Have an idea of what you’d like your proofreader to focus
on—the structure, conclusion, persuasiveness of an argument, or
otherwise.
Approach a trusted friend, family
member, co-worker, or instructor. If you’re a student, your school might also have
a writing resource centre you can contact.
Consider forming a writing group or
joining a writing class. Find writing courses online, at your local community
college, or independent writing workshops in your area.
5. Think about structure.
Grammar and spelling keep your
writing consistent and legible, but the structure ensures the big ideas get
across to the reader.
In many cases, forming an outline will
help solidify the structure. An outline can clarify what you hope to convey in
each section, allowing you to visualise the flow of your piece and surface
parts that require more research or thought.
The structure might look different
depending on what you’re writing. An essay typically has an introduction, body
paragraphs, and a conclusion. A fiction piece might follow the six-stage plot
structure: exposition, rising action, climax, falling action, resolution, and
denouement. Choose what’s best for your purposes.
6. Write.
Keep writing to become a good
writer. Here are a few ways you can get started:
·
Start
a journal or a blog.
·
Join
a class or writing workshop.
·
Practise
free writing.
·
Write
letters to friends or family.
·
Put
together an opinion piece for your local newspaper or publication you like.
7. Know some common fixes.
Even if a text is grammatically
correct, you can make it more dynamic and interesting with some polish. Here
are some common ways you can sharpen your writing:
·
Choose
strong verbs (for example, “sprinted,” “dashed,” or “bolted” instead of “ran”).
·
Avoid
passive voice.
·
Vary
sentence length.
·
Cut
unnecessary words.
·
Replace
cliches with original phrasing.