Effective Meeting

 

Effective Meeting

An effective meeting is well-structured, purposeful, and productive, with a clear agenda, defined objectives, and engaged participants. Here are some tips for running an effective meeting: 

·          Prepare: Send an agenda before the meeting and prepare talking points. 
·         Be on time: Start and end on time. 
·         Set ground rules: Explain how the meeting will run and make sure everyone is clear about them. 
·         Involve participants: Encourage active participation and make space for everyone to contribute. 
·         Manage time: Keep track of time spent on each item and monitor the overall time. 
·         Assign next steps: Define clear next steps and assign follow-up actions. 
·         Summarize: Summarize key decisions and actions at the end of the meeting. 
·         Be inclusive: Make sure everyone feels heard, especially those who are quieter or from different perspectives. 
·         Manage parking lot items: Use a parking lot to record important ideas that need to be addressed but aren't relevant to the meeting at hand. 
·         Invite only relevant people: Only invite people who need to be there. 
·         Consider the meeting length: Short meetings are generally more effective. 

Here are some rules to follow when presenting in a meeting: 

·            Prepare: Give your presentation to the meeting moderator as soon as possible, but at least 10–20       minutes before your session. Practice your pace and make sure you finish on time. 
·         Be clear: Speak slowly and audibly so that everyone can hear you. Pause between ideas so that the audience can understand what you're saying. 
·         Be respectful: Be respectful of the audience and don't talk down to them. 
·         Engage: Engage with the audience and make eye contact. 
·         Use the tools: Learn how to use the remote control and laser pointer before your presentation. 
·         Don't stand in front of the slides: Let everyone else see the slides. 
·         Stay on topic: Follow the meeting agenda and don't bring up other topics. If you do go off-topic, bring the conversation back to the main point. 
·         Stay for the session: Stay for your entire session.